GPC buildings and facilities transition to restricted access hours at 7:00pm on weekdays and at all times on weekends/holidays. No. If you regularly reserve rooms in POB, please contact Arturo Compean Jrfor permanent access in EMS. Reservations are limited to 4 hours total per EID per week. scheduling@austin.utexas.edu Please direct all questions relating to meeting room reservations and assistance to the SSB Building Management office at (512) 232-2890 or ssbstaff@austin.utexas.edu. Are there any restrictions on the dance rehearsal space? back to top SSB Reservation Policies Who is Eligible to Reserve Rooms in SSB? Yes. Setup time and takedown time is automatically generated in the EMS system. Library group study rooms are NOT available for class meetings, review sessions or extended office hours. DJs at the WCP are welcome as long as the event sponsor notifies the reservations office and a meeting with the DJ takes place in order to ensure the DJ is knowledgeable of the space they are using. POB's Avaya Auditorium and conference rooms are reservable as-is. Who do I talk to about events at the WCP? The EER program has offered the Master of Science in Energy and Earth Resources since December 2013 to eligible candidates. Use your Austin Exchange Messaging Service (AEMS) or Office 365 account to check room availability or make reservations. You may contact them at ypp@utexas.eduor visit their website. Group Study Room Instructions. Please note these conference rooms are for the exclusive use of the Department of Chemistry and Welch residents. How to Request a Room Reservation: In order to complete this task you will need to log into Office 365 using your University of Texas Credentials. This room does not have a door for privacy. Our office schedules university General Purpose Classrooms (GPCs) on behalf of the University. The same would apply to faculty and staff accross the university. Fine Arts AV Support Perry-Castaneda Library (PCL) Corner (21st & Speedway), Tables, Benches, Trash/Recycling Bins, Light Posts, Physics, Math and Astronomy Building (PMA) Lawn, Physics, Math and Astronomy Building (PMA) Plaza, Stage, Seating Ledges, Trees, Light Posts, Located on the Northeast corner of San Jacinto Blvd and 23rd St. William C. Powers, Jr. Student Activity Center Reservations: Frequently Asked Questions, William C. Powers, Jr. Student Activity Center, WCP Student Activity Center 360 Virtual Tour, Institutional Rules on Student Services and Activities. Food is not allowed in the classrooms and conference rooms. Computational Engineering and Sciences- A.C.E.S. Click here to submit a reservation request. For technical issues, contact CNS Classroom Technology by submitting a helpdesk ticket or call 512-232-9173. ASE Undergraduate Conference Room (ASE 1.112C), Capacity 12This room is available to ASE/EM undergraduate students only.Reserve online without prior department approval. Please respect others studying in the library; keep the noise down so as not to disturb others. They include movable furniture, Reserve a room. To reserve a room for longer than 4 hours or make multiple reservations exceeding 4 hours in a given week, another individual from the group must use their EID to make the reservation. The University Unions catering is the buildings preferred caterer. Each reservation must be made on the hour or half-hour and be at least 1 hour (60 minutes) in duration. What does the First Available Booking Date Violation message mean? Reservation requests for Spring & Summer 2023 are available as of 10:00am on November 1, 2022 for Student Organizations and 10:00am on November 8, 2022 for departments and registered staff/faculty organizations. The majority of perceived scheduling conflicts are simple mistakes, not actual scheduling conflicts. The most likely reason is that the room is not available. This means that the time of your event is outside the determined building hours. Please call SSB Management at 512-232-2890 if supplies needs to be restocked. Catering at the Texas Union and Hogg Memorial Auditorium is provided by 40 Acres Catering. Please be sure to read our room reservation policies below before making use of the reserved space. Student Activities (Banners, A-Frames, Outdoor Spaces and Tables). Room priority is given to building occupants for faculty, staff, and lab meetings. The "expected number of attendees" for a reservationmust fill the requested room by at least 50% of the total capacity. The WCP has 6 general meeting rooms, an executive meeting room, a black box theatre, a ballroom, a dance rehearsal space, a legislative assembly room and an auditorium for the use of students and departments on campus. What kind of space are you looking for? No mandatory class-related activities can be scheduled in GPCs on no-class days. Study rooms in the PCL Scholars Commons are forgraduate students only. Our office does not provide decorations for clients. Please log in with your UT EID email address (example: uteid@austin.utexas.edu). The Office of the Dean of Students provides a variety of student support services along with opportunities for leadership experience, diverse student work environments, engaging programming and specialized resources. What does the violate building hours message mean? Should your event require parking in order to drop off or pick up decoration or reservation equipment, please coordinate with the reservations office in order to ensure that we can accommodate your arrival for drop off/pick up. Contact the Student Services Building Management Office for questions about reservation policies (512-232-2890). Approved events must request room reservations through our office. Prior arrangements may be made with the Building Management Office to check out adaptors. Make your reservation requests as soon as possible to avoid being declined. Permanent SSB building occupants Registered student organizations (RSOs) Learn more about our instrument reservation process below. (WCP) William C. Powers, Jr. Student Activity Center, Moveable Chairs, Moveable tables, projector, Banquet seating, Dance Studio, Hardwood Floors, Bars, Sprung/Ballet Floor, Moveable Chairs, Moveable tables, Projector, TV, Media Console, Dual Projector, Stage, Continuous Writing Surface, Media Console, Dual Projector, Continuous Writing Surface, Media Console, Dual Projector, Continuous Writing Surface, Whiteboard. The standard WCP event rooms have flexible meeting furniture that can be arranged to meet your preference keeping in line with each room's capacity. For theatrical performances that require multiple day stage practice and prop set-up, a 7-day reservation will be arranged. Electricity is available. Cockrell School of Engineering Hotline A recurring room request is limited to two hours blocks per week. Course Requirements. See below for details. Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms. Other equipment in the Glenn W. Maloney Student Assembly room includes a sound system with onelavalier microphone and one wireless microphone. Our new reservation software is now live! The Master of Arts in Energy and Earth Resources (EER) and the Master of Science in Energy and Earth Resources (EER) requires 30 hours of graduate course credit of which 6 hours are thesis. Select the date that you plan to meet and use "Scheduling Assistant" from the top menu. and returned back to their original locations to prepare for the next conference. You have many options to update your reservation details, cancel your reservation, cancel specific booking dates or add new booking dates. The University Unions serves to meet your meeting and event needs. Reservations through our office are for classroom space only; requests for media or other types of support should be directed as follows: ART Fine Arts AV Support 512-232-4400 https://finearts.utexas.edu/cofa-resources#it CBA, GSB, UTC McCombs School of Business 512-232-6679 MSBmedia@mccombs.utexas.edu A reservation for November 2015 could not be accepted at that time. Keep in mind that this message may appear even if it only conflicts by a small fraction of the time (ex. A group that is more than 15 minutes late forfeits the reservation. Otherwise, you can send an email to Arturo for availability. Our mission is to create, maintain, certify, and protect University records of courses, degrees, and students. You should be prompted to log in with your EID and password (and DUO). Blackboard, Media Console, Moveable Chairs, Whiteboard, Media Console, Moveable Chairs, Whiteboard, (JGB) Jackson Geological Sciences Building, Blackboard, Media Console, Continuous Writing Surface, Dual Projector, Whiteboard, Blackboard, Media Console, Dual Projector, Whiteboard, Media Console, Moveable Chairs, Tables, Seminar Room, Media Console, Moveable Chairs, Continuous Writing Surface, Projector, Media Console, Doc Cam, Split Screens, Auditorium. Cosponsorship is not allowed at UT of Austin facilities if the event is planned, managed and/or benefits off-campus parties. ASE Meeting Spaces Clean up the room before you leave so that it is ready for the next group. Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. The Texas Union offers traditional elegance, while the Willliam C. Powers, Jr. Student Activity Center offers modern grace; both are wonderful examples of how beauty and functionality come together in great architecture - something we are generally privileged to be surrounded by on this campus. Leave a GPC for the class or exam following. Do NOT place hot food or serving dishes onto any conference room tables, and please clean the tables and chairs after use.Clean-UpThe requester should make sure that all tables, chairs and equipment are clean (please wipe down dirty tables, chairs, etc.) Catering at the William C. Powers, Jr. Student Activity Center is provided by40 Acres Catering as well as your preferredcaterers. The building manager will have final say in any unresolved scheduling conflicts. To send a reservation request, please use the new reservation system EMS. Due to the complexity of the A/V in the Black Box Theater, the event representative must assign an individual to serve as the technical representative. This representative is required to attend a mandatory meeting to learn about the available equipment and its proper use. Those seeking to host a program/event in which chaperones are NOT present must formally register with the Youth Protection Program office and complete a number of requirements set by the YPP. The NHB Loggia is available from 8:00 am to 6:00 pm and unavailable from 11:30 am to 1:30 pm, Monday through Friday. Contactfac_building_manager@utlists.utexas.eduwith questions regarding these rooms (FAC328, 330, 332), including training on conference room technology. Visit the meeting rooms page to view a list of rooms. UT of Austin organizations may not advertise the event as cosponsored by an off-campus organization. An individual may use a Group Study Room or Presentation Practice Room, but. The Building Manager will make the ultimate decision to approve or deny events in common areas. Space is currently not reservable due to construction. Non-UT Login UT Login EMS allows you to manage your program details: Coursework option students do not have organized research taken for credit as part of their degree requirements. NO. Use the filter tool below to find your ideal space based on capacity and/or features like a stage or projector. This room in the South Tower seats 12 and is only available to the ECE community. 3 moveable tables on wheels, 10 chairs, extra chairs in room. Requests must be approved prior to scheduling a GPC if sponsoring events with: See Regents Rules and Regulations, Rule 80105 for more information. Reservations for registered student organizations openedat 10:00am on Tuesday, May 3rd, 2022. If your room is not open, contact Facilities Service Center line at 471-2020. If you need to modify or cancel an existing room reservation, send email to roomschedule@cs.utexas.edu. Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. Classes and exams have first priority in GPCs. After the official Mazevoopening dates, all open times for common area rooms are subject to scheduling by eligible users on a first-come, first-served basis through the building manager. After-hours access to the building is restricted. Experienced RecSports staff will lend their expertise . If you have any further questions regarding room reservations, please contact vp.operations@sec.engr.utexas.edu. Reservation requests for Fall 2023 will be available starting at 10:00am on Tuesday, May 2, 2023 for Student Organizations and 10:00am Tuesday, May 9, 2023 for departments and registered staff/faculty organizations. We have a new reservation system - Mazevo! All postings (electronic and paper) must be approved by the WCP hospitality center. Students are not allowed to reserve any of the following rooms. Below are the links to the forms that need to be filled out in order to reserve a room. Complete, get signatures, and submit the Request to sponsor off-campus individuals or groups (RG 750) as detailed on the form. The official first day to submit reservation requests for fall semester shall be the first Tuesday in May. Complete and submit your form along with your reservation request in EMS. Once you've found a space that meets your needs, click on the "Details" button to view more information about the space. What types of spaces do the WCP have for reservations? All others will be declined. Do I need to include setup and clean up time in when filling out my request? Stage, audio, lighting, projection. William C. Powers, Jr. Student Activity Center, WCP Student Activity Center 360 Virtual Tour, University Unions OnlineReservationSystem. 512-232-5400laits-av-help@utexas.eduhttps://liberalarts.utexas.edu/laits/services/classroom-support/index.p, BIO, GDC, GEA, PAI, PMA, WEL The LBJ Fountain Amplified Sound Area is the area bounded by the east edge of Robert Dedman Drive, by the first sidewalk north of the LBJ Fountain, by a line drawn tangent to the west side of the LBJ Fountain and parallel to Robert Dedman Drive, and by the base of the hill on the south side of the LBJ Fountain. The space is managed by Student Activities. Chairs, tables, projector, Banquet seating, stage, Chairs, tables, Projector, Banquet Seating, chairs, tables, banquet seating, dual projectors, Stage, Microphones, Projector, Theater seating, Moveable Chairs, Tables, Seminar Room, Limited Media. FAC 332 is located on the third floor of the Flawn Academic Center and is a 12-seat conference room suitable for meetings and conference calls. FAC 328 is located on the third floor of the Flawn Academic Center and is a36-seat conference room suitable for meetings. The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. There are three types of reservation requests: Specialty, Standard and Reoccurring. Specialty rooms are our larger and more unique spaces that are used for events, these include the Ballroom, the Auditorium and the Black Box Theater. All requests for swapping reservations with other SSB departments should be submitted directly through the building manager. To request a reservation at Commons Conference Center, you may call 512-471-5898 or email a Conference Coordinator directly. No. Full summary of cosponsorship can be found at the Institutional Rules on Student Services and Activities. When reservations are processed the space is taken out of available inventory. Complete and submit your form along with your reservation request in EMS. There are two catering options. College of Pharmacy Monday - Friday from 8:30 a.m. - 8:30 p.m. (No event can begin before 8:30 a.m. or end after 8:30 p.m. Located between CMA, CMB, HSM and Whittis Ave. Two Level Patio, Covered Areas, Tables With Seating, West Mall Amplified Sound Area (Rally Space). We are unable to accommodate more people than the stated capacities on our website due to fire code regulations. For example, for specialty rooms the setup time is longer than for standard meeting rooms. Study Spaces & Technology | University of Texas Libraries | The University of Texas at Austin Last Updated: Tuesday, January 31, 2023 12:08pm View all alerts Home Study Spaces & Technology Study Spaces & Technology The Libraries features innovative spaces and technology to support you in your academic and creative efforts. Click on the name of your reservation you are trying to change. Visit the meeting rooms page to view a list of rooms. For more information on the spaces please visit the Reservation Guide. Decorations are fine but with certain parameters. SSB room reservations for Fall2022 opened to SSB staff at10:00am on Tuesday, April 26th, 2022. NRG Productivity Center Group/Team Room Reservations The NRG Productivity Center Group/Team Room Reservations System is exclusively for the use of McCombs School of Business students. A group is defined as two or more students. University affiliated departments and organizations may reserve space in any building, utilizing the University Unions OnlineReservationSystem. See a complete listing of room descriptions, including furniture and equipment. Students wishing to reserve rooms for study sessions must do so through staff or faculty in their academic unit. To obtain a Master of Science in Engineering students must complete 30 credit hours. After logging into EMS, head over to "MY EVENTS" on the left hand side of your navigation bar. Food is only allowed in POB if catered from O's Campus Cafe. Use of the SSB public address system shall be restricted to UTPD and UT Fire officials and shall be used only in emergencies, such as a fire, tornado, etc. For example, if it is November of 2014 then reservations can only be taken for the current semester, the spring semester ending in May, and the summer sessions ending in July. Helpful Documents:Room Reservation Request FormRequest to sponsor off-campus individuals or groupsRG Room Scheduling System presentationFilming Permit Forms, Room Viewers Canvas site (info & resources)Room Viewer Required User Guide, Building and Facilities Access (HOP 8-1080), With capacities and media attributes. 210 E. 24th St. Austin, TX 78712 Aerospace Engineering Building ( ASE) Home to the Department of Aerospace Engineering and Engineering Mechanics 2617 Wichita St. Austin, TX 78712 Biomedical Engineering Building ( BME) Home to the Department of Biomedical Engineering 107 W. Dean Keeton St. Austin, TX 78712 General Information. All of the rooms can be reserved through the department calendar. For Welch Hall and NHB conference rooms please check the calendar for availability and then emailconferencerooms@cm.utexas.edu with your name, email address, event name, room number, date, and time. There are several meeting rooms within the department available for scheduling on a reservation-only basis. Faculty and non-student staff members can reserve rooms on campus for classes, exams and review sessions through the Office of the Registrar at 512-475-7600 or Email. For assistance please visit their website. The University of Texas at Austin, Student organization events, staff, and faculty events cannot host unnaccompanied minors. The mission of the University Unions is to enhance the student experience and to enrich campus life by providing cultural, educational, social, and recreational programs as well as related goods and services to the campus community. Please contact Arturo Compean Jrfor any questions. The Student Services Building (SSB) tablecloths are to be used only in the building. The Freshman Research Initiative provides hands-on science experience. ENGR EDUCATION AND RESEARCH CENTER (EER - 0223) 2501 SPEEDWAY, AUSTIN, TX 78712 Building Information Show/Hide Departments Building Managers JIM D SMITHERMAN JR. 512-471-5350 jims@austin.utexas.edu Office: (512) 471-5350 Cell: (512) 751-6080 Primary Building Manager ROBERT WOODBURY robert.woodbury@austin.utexas.edu Office: (512) 529-5711 You can coordinate additional parking needs through Parking and Transportation Services. Patrons will need to coordinate evening and weekend access in advance through Building Access and Securityand bring their UT ID card to enter the building's celebrated entrance. The instructional media is run by Liberal Arts ITS group, and they should be contacted separately for access. GPCs will not be scheduled for quizzes, exams, or paper turn-ins. Indoor Room Reservations. All meeting rooms are self-service and should be cleaned/reset by the users. Faculty, staff, graduate and undergraduate students in the Department of Aerospace Engineering and Engineering Mechanics are able to use a variety of rooms and spaces in the ASE building. Benches, Covered Tables With Seating
Use your Austin Exchange Messaging Service (AEMS) or Office 365 account to check room availability or make reservations. In addition to this, the WCP food Waiver and EHS form is required. Proof of rights to show a film should be submitted to the Events Manager at least two (2) weeks prior to showing the film. Library group study rooms are NOT available for class meetings, review sessions or extended office hours. The event calendar appears in EMS and the unavailable times will be marked out in blue so that you will be able to see what times the rooms are not in use. Organized and/or amplified sound is not permitted during normal working hoursin any public areas on any level unless it is used for an event that has been approved by the Student Services Building Policy Committee.
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