columbia university procurement

2.14 The qualification profile as well as ongoing evaluations should be considered for the vendors suitability prior to each request for proposal being sent. It is important that when comparing prices to determine fair and reasonable pricing that the evaluation of the goods and services must be evaluated using the same criteria for each bidder. Without the completion of the Sole/Single Source Justification, the Purchasing Department will not be able to process the request. Filter Your Results Showing 1 to 25 of 30 entries (filtered from 99 total entries) Filter: Archived First Previous 1 2 Next 3.11.3 Competitive Task Order proposals may be used for any work performed within the Task Order limits, $20,000 per individual trade and $50,000 for general contractors. WebColumbia University in the City of New York Finance Procurement Documentation Application Intro Purchasing Accounts Payable Vendor Management Journal Entries In the event multiple bids are not available, a sole source justification must be completed providing details as to the reason a competitive bidding process was not utilized. WebAs of April 2017, Columbia University has signed a Business Associate Agreement (BAA) with Amazon Web Service (AWS), permitting Columbia users that are appropriately enrolled to host Personal Health Information (PHI) in AWS, while maintaining HIPAA compliance. The cost/price analysis should be submitted with the Sole Source Justification Form. Bids submitted to Facilities are to be sent to a designated individual, Bid Coordinator, within the facilities organization who keeps them in a secure location until the bid deadline / opening. 12.10 All work involving federal funding must adhere to Federal Acquisition Regulations and Columbia University Procurement Guidelines. 1.11 Vendor Qualification is intended to provide information to facilitate the selection of vendors, assure vendors meet minimum Columbia University requirements, assist in Minority Women Local (MWL) utilization, provide a pool of new vendors for diversification of the vendor list, expedite the bid list approval process and reduce Columbia Universitys liability. A current version of this document as of the date of publication of these guidelines is provided in Appendix 1. A payment bond on the part of the contractor for 100 percent of the contract price. Process requests to update and modify vendor and payee profiles. Ron Moraski Small Dollar Purchase (Micro-Purchase Threshold). For students entering the university in the 2017-18 academic year, 51% chose to submit ACT scores. WebBefore you buy or use a space heater at CUIMC, call Facilities Management at 212-305-HELP (4357), option 3, to request a heating assessment. Due to space limitations, Housing cannot provide alternate storage for any furniture. Safeguarding information includes that confidentiality is upheld during conversations between peers, colleagues, consultants, temporary associates and general conversations both in and out of the workplace. Competitive Task Order Proposals require only the Bid Coordinator (or designee) to sign, date and distribute the proposals. RFIs can request information relating to: Products or services that can be obtained from only one person for firm, Competition is precluded because of the existence of patents, copyrights, confidential processes, the proprietary information, or other such condition, When competitive bids are solicited and no responsive bid is received, Continuation of work within the same fiscal year and bidding or placing work with another vendor would disrupt business, Need for specially designed replacement parts or specialized technology, Due to the nature of the scientific research, the required good(s) and/or service(s) are only available from a specific supplier, Comparison of previously proposed/purchased prices for the same or similar items. Analysis of pricing information provided by the vendor. All information supplied by vendors in their bid, quotation or proposal must be held in strict confidence by the Columbia employee evaluating, approving or discussing the bid, quotation or proposal and may not be revealed to any other vendor or persons that are directly or indirectly involved in the bid. Please deliver all Fixed Price bids to: University of South Carolina Purchasing Department 1600 Hampton, Suite 606 Columbia, SC 29208 Please contact the Procurement Officer for any questions related to a solicitation. WebICAP at Columbia University, a global health leader situated within the Columbia University Mailman School of Public Health in New York City, seeks the services of a Finance and Administration Director in Zimbabwe. When only one bid is received in response to a bid solicitation, there is no evidence of price competition. The Purchasing Office is responsible for reviewing construction procurements for compliance with purchasing procedures and for issuing the Purchase Order or Change Order for the procurement. As competitive sourcing provides a basis for determining price reasonableness, when competitive sourcing does not occur, it is necessary for a sole/single source process to also include documentation for price reasonableness. While engaged in the bidding process at Columbia University, it is imperative that all information given to those bidding, as well as the information received from those bidders is safeguarded so that it remains confidential. Competitive Task Order Proposals must be sent to the Bid Coordinator who will log them in prior to distribution to the appropriate Facilities manager after the due date and time. For most scopes of work, Facilities and Operations will initiate a competitive procurement process. delivery schedule, freight costs, return policies, warranties, etc.) You will then be able to log in to the catalog and search for your quote number for purchase. 7.10 A letter or email shall be sent to all unsuccessful bidders by the Project Manager informing them of the bid outcome. 1.12 Vendor Qualification is intended to be an informative process that establishes a vendors area of expertise, services and product line. Overseeing supply chain management for Student Health Services. A Facilities Director must approve the vendor selection. ( Archived solicitations) Dr. EB Henderson Sports Complex (Bldg. Web2. Requests for exemptions should occur in select circumstances, such as: In these circumstances, the school or department seeking to purchase the goods or services must provide justification for the Sole or Single Source procurement decision. Once a proposal has been selected, it is mandatory to complete a price analysis through the Competitive Sourcing Price Summary - Sponsored document and to attach to the requisition as supporting documentation. The Director may elect to seek group approval of bid lists for work under the $100,000 limit at his or her supervisors discretion. Quantities and unit pricing will be audited post award utilizing the Vendors and the Facility Management Groups documentation which will be forwarded to Purchasing for issuance of a purchase order. Procurement Servicesis responsible for the sourcing, purchase, and payment of goods and services for the University. ARC replaces all the Procurement legacy systems as well as the P-Card WORKS system for transaction sign-off and approval. The project is being implemented as The Purchasing Office is As such, applicants will be evaluated on the quality and breadth of their undergraduate preparation for the study of economics at the graduate level. 1.24 Approved vendors will be available to perform work for dollar values that are based on their financial qualifications. This signature and approval will be on the Recommendation to Award document. Requests for Proposals (RFPs) and their respective evaluation criteria must be made publicly available. Bids or price quotations that are deemed unresponsive (e.g. To view the full job description, please click link Finance and A University buyer making a purchase under a Federal government contract (as opposed to a grant or cooperative agreement) must comply with the Federal Acquisition Regulation (FAR). be specific in defining Bid period (interval). Maintain employee payee profiles for expense reimbursement. Fair and reasonable pricing is based on supply and demand, market indices and general market conditions. Qualified vendors are to receive a reasonable distribution of work within each trade and specialty in order to provide the Facilities Groups with the necessary experience for evaluating their candidacy on the Task Order Agreement listing. We are continuously renovating, building upon, and improving CUIMC's historic campus as a center for excellence and healing. Review our Columbia University and CUIMC-specific safety and compliance guidelinesand learn about our loading docks. For other questions, please contact theFinance Service Center. A copy of the Competitive Sourcing Price Summary - Sponsored document is available through the link below. (212) 854-4111[emailprotected], Donna Ulijn In addition, upholding confidentiality of bids/quotations/proposals ensures that no vendor is given an unfair advantage in submitting bids; and no vendor is negatively impacted by disclosure of information. WebColumbia University SAT Requirements Many schools say they have no SAT score cutoff, but the truth is that there is a hidden SAT requirement. If all factors are equal (i.e. The Competitive Procurement Process (Sealed Bid/Competitive Proposal Threshold). The above bulleted section applies solely when a direct expenditure of Federal funds is involved. Identification of qualified suppliers is a key component of the RFP process to ensure that there is competitiveness as well as a determination of the suppliers capacity to perform in accordance with their proposal submission. Bids must be unsealed in a manner consistent with the specifications included in the proposal and contract(s) awarded to the qualified supplier(s) with the lowest price. 4.41 A reasonable amount of time shall be afforded to the prospective bidders. WebICAP at Columbia University, a global health leader situated within the Columbia University Mailman School of Public Health in New York City, seeks the services of a The competitive proposal process brings structure to the procurement decision and requires that the proposal be publicized, clearly outline the proposal requirements and articulate the evaluation criteria including the weighted values for each criterion identified as being used in the selection process. 2.16 Utilization of firms should be distributed to provide opportunities for all firms to bid on and obtain work based on their competitiveness. The corporate card is managed through billing to cardholders, who directly pay the corporate card bill and are reimbursed through the Universitys employee expense reimbursement process. This might become necessary as a result of: Any information, clarification and addendums transmitted to one bidder should be concurrently transmitted to all bidders. 19% of Columbias incoming undergraduates receive the Pell Grant, a Federal Grant reserved for the students with the highest need in the country. Visit theARC Vendor/Payee Request Web Form. This senior officer is acknowledging their support of the exception request and through their signature is attesting that the request is appropriate and complies with the policy. Failure to submit the properly authorized Sole/Single Source justification will result in the form being returned to the Requisitioner. The RFQ process entails requesting and obtaining written quotes from an adequate number of qualified sources that include a full description of the goods and/or services and any other specifications/requirements provided by the requester. Bids estimated to result in awards over $1 Million, require that four (4) Columbia University Officers must be present with at least one being AVP or designee. WebColumbia has a long and distinguished history in the discovery of knowledge. 1.15 The qualification process will assure that quality standards, insurance requirements, policy and guidelines are met. Are you interested in doing business with Columbia University? (Closed solicitations and contract awards can be found here.) Contact theFinance Service Centerfor more information. Vendors will be added and deleted from the list in an ongoing process that provides them an opportunity to work for Columbia University in a preferred but non-exclusive basis. Rebids are not required to re-issue information that has not changed but should state that original information is valid where appropriate. Residents must keep all furnishings in their room, including bed frames and mattresses. For all transactions that require Competitive Procurement, the School or Departmental business owner must consult with Purchasing once a Scope of Work or a requirements document has been drafted and submit a Bid Prep Form. For more info, see the Follow Up on or Track a Payment page. The typical work week is Monday thru Friday 8:00 am- 5:00 pm. If vendors other than Task Order Vendors are utilized the work must be competitively bid. delivery schedule, freight costs, return policies, warrantys, etc.) 2.29 Some considerations for selection are: 2.41 Minority Women Local (MWL) firms should be given opportunities on each bid list for which there is a Qualified Minority Women Local firm in the appropriate trade and specialty with sufficient expertise and capacity to perform the work being bid. Fax or email proposals will be allowed only for emergencies or for Competitive Task Order Proposals and other work as specifically defined in the Purchasing Policy. Made publicly available their competitiveness Sports Complex ( Bldg EB Henderson Sports Complex ( Bldg work the... Act scores contractor for 100 percent of the contract price Servicesis responsible the! Funds is involved Procurement Servicesis responsible for the vendors suitability prior to each request for proposal being.! You will then be able to process the request not changed but state! Schedule, freight costs, return policies, warranties, etc. document is available through the link below found! Alternate storage for any furniture of knowledge requirements, policy and guidelines are met distinguished history the... Work under the $ 100,000 limit at his or her supervisors discretion P-Card WORKS system for transaction and... ( Archived solicitations ) Dr. EB Henderson Sports Complex ( Bldg vendor and payee profiles Sole/Single! The Requisitioner, warrantys, etc. vendors are utilized the work must be competitively bid guidelinesand learn our! Completion of the Sole/Single Source Justification Form RFPs ) and their respective criteria. 4.41 a reasonable amount of time shall be sent to all unsuccessful bidders the... 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